Get the payment processing solution that fits your business
Maximize Your Fitness Studio’s Value with a Unified Solution
Run your gym or studio with advanced tools, lower overhead, and stronger security—all in one place. Host Merchant Services powers your payments, while Cloud Studio Manager handles daily operations with one partner, one login, and everything you need to grow.
Maximize Your Fitness Studio’s Value with a Unified Solution
Maximize Your Fitness Studio’s Value with a Unified Solution
Run your gym or studio with advanced tools, lower overhead, and stronger security—all in one place. Host Merchant Services powers your payments, while Cloud Studio Manager handles daily operations with one partner, one login, and everything you need to grow.
Fitness Merchant Services + Studio Management – Together in One Platform
Most studio software locks you into monthly fees and high payment processing rates. With HMS + Cloud Studio Manager, you get:
One Connected Stack
Memberships, billing, classes, POS, reporting, and payments in one place.
Transparent Processing
Interchange-plus pricing with clear statements (no hidden junk fees).
Faster Cash Flow
Next-day funding on eligible accounts when you batch by the cutoff.
Real Humans, 24/7
Expert support day and night.
Fast, Flexible, and Secure Payments by Host Merchant Services
Interchange-Plus Pricing
Get the actual card-network costs plus a small, fixed markup, no opaque “flat” rates that hide margin.
Next-Day Funding
Batch by the deadline and receive deposits the next business day.
Omni-Channel Acceptance
In-person (terminals & POS), online (gateway/checkout), invoices, phone orders, and recurring payments.
Hardware Your Staff Will Love
We offer handhelds, counters, and mobile readers from top reliable brands like Clover®, Vital, and SwipeSimple.
Tap-to-Pay Options
Accept contactless on iPhone via the Clover Go app—no extra hardware required.
ACH & eCheck
Lower-cost bank payments for dues, packages, or high-ticket programs.
PCI-DSS & Tokenization Included
Reduce compliance scope and keep card data off your systems—no PCI non-compliance fees.
Cloud Studio Manager to Run Your Studio
Memberships & Billing
Automate sign-ups, renewals, pro-rates, and pauses; set recurring billing and class packs.
Class & Appointment Scheduling
Publish timetables, manage waitlists, limit capacity, and offer drop-ins.
Front-Desk Tools
Quick check-in, waiver tracking, and instant package sales.
Member Portal (Mobile App)
Let clients book, pay, view visits, and manage cards on file.
Messaging That Reduces No-Shows
Email/SMS confirmations and reminders.
Real-Time Reporting
Revenue, attendance, packages, staff activity, and payout reconciliation.
Nice-to-Haves (Optional Add-Ons)
Staff roles and permissions, task workflows, multi-location controls, and at-a-glance dashboards.
Built for Fitness Businesses of All Shapes and Sizes
Yoga Studios
Yoga studios need peace of mind as much as their students do. With Host Merchant Services + Cloud Studio Manager, studio owners simplify billing, scheduling, and payments so they can focus on teaching, not admin.
- Auto-Manage Recurring Memberships and Class Packs
- Integrated Payments with Next-Day Funding
- One Login for Scheduling, Billing, POS, and Reporting
- Transparent Pricing with No Hidden Fees
Pilates Studios
Pilates studios deal with high-value services and small-group precision. This integrated cross-platform gives you complete control over client billing, equipment booking, and retail sales, all in one place.
- Track Classes, Equipment Use, and Packages Effortlessly
- Seamless Payment Processing with Low Interchange-Plus Rates
- POS for Accessories, Merch, and Add-Ons
- Powerful, Clean Reports to Track Performance
Functional Fitness & HIIT Studios
Fast-paced, high-volume, and membership-driven, HIIT studios thrive on efficiency. Host Merchant Services + Cloud Studio Manager helps manage every client touchpoint without slowing you down.
- Flexible Membership and Drop-In Management
- Quick Check-Ins and Mobile POS for Peak Hours
- Batch Payments Before Cutoff = Fast Cash Flow
- Unified Platform Keeps Operations Tight
Box Fitness Affiliates
Box owners need tools that grow with their community and don’t get in the way. HMS + CSM supports your tribe with easy billing, class control, and clean reporting, without the tech clutter.
- Recurring Billing for Stable, Predictable Revenue
- Class Caps, Waitlists, and WOD-Style Scheduling Built In
- Transparent, Scalable Payment Processing
- Spend More Time Coaching and Less Time on Admin
Martial Arts Studios
Martial arts businesses juggle family plans, belt tracking, and long-term contracts. With HMS + CSM, everything from tuition to rank progress stays organized and automated.
- Family Billing and Automated Tuition Collection
- Student Attendance and Rank Tracking in One System
- Streamlined Renewals Reduce Awkward Payment Follow-Ups
- 24/7 Support When You Need It
Dance Studios
Whether it’s tuition, recitals, or costume fees, dance studios benefit from a system that’s built for rhythm and revenue. HMS + CSM keeps everything coordinated behind the scenes.
- Schedule by Age, Style, or Level
- Auto-Bill Tuition, Recital, and Costume Fees
- POS for Merch and Event Ticketing
- Parent-Friendly Portal = Fewer Missed Payments
Boutique Studios
Boutique studios thrive on brand experience and flexible offerings. This platform keeps your operations polished and your client journey seamless.
- Offer Trials, Drop-Ins, Class Packs, and Hybrid Models
- Custom-Branded Booking and Billing Flow
- Interchange-Plus Pricing = Better Margins
- One System That Supports a Premium Brand Feel
Multi-location Gyms
Managing multiple locations doesn’t have to mean managing multiple tools. HMS + CSM lets you scale smoothly with centralized controls and consistent member experiences.
- Manage All Locations From a Single Dashboard
- Unified Reporting for Better Decision-Making
- Consistent Billing, Branding, and Policies Across Sites
- Scales Easily Without Platform Sprawl
Less Overhead, More Value: Save Real Money with HMS + Cloud Studio Manager
Flat-rate aggregators bundle everything into one high, one-size-fits-all fee. With Host Merchant Services, you get transparent interchange-plus pricing, actual interchange passed through, plus a simple, disclosed markup. With fewer layers of cost and a lower effective rate as your volume grows or your average ticket increases.
Every studio’s mix is different (card types, ticket size, volume, card-present vs. online). We’ll review a recent statement, compare apples to apples, and show a clear side-by-side of fees and projected savings. Interchange varies by card brand and program; talk to our team for a personalized analysis.
Note: Interchange varies by card type; this is an illustrative scenario using public Visa CPS Retail rates and HMS retail markup.
Integrated Tools That Simplify Your Accounting
QuickBooks® (Online, Desktop & POS)
Live posting of invoices, receipts, refunds, and ACH/credit-card transactions; support for USB readers to lower card-present costs.
E-commerce
Connect a gateway that fits your store – HMS Pay our in-house solution or Authorize.Net, NMI (Network Merchants), TSYS TransIT, and more.
POS ecosystems
Choose Clover, Korona, Dejavoo, Valor, or Vital hardware, plus SwipeSimple mobile for on-the-go sales.
Peace of Mind with Proven Security Standards
At Host Merchant Services, we help you stay PCI-ready with Level-1 security practices, tokenization, and end-to-end encryption. You also get guided PCI support with questionnaires, required scans, and best-practice assistance. And we don’t charge PCI non-compliance or annual PCI fees.
Quick Onboarding with a Streamlined Setup
Talk to Us
We’ll review your current fees and workflows and estimate savings.
Pick Your Setup
Choose POS hardware (or keep what you have if compatible), connect online checkout/invoicing, and configure memberships.
Import and Launch
Set up schedules, packages, and staff; migrate key member data; switch on payments.
Train & Go Live
We’ll train your team, enable automatic batching for faster funding, and monitor first-week payouts.
Ready to Combine Your Software and Payments?
Run your studio on an all-in-one stack that actually saves money and time. Take the first step by calling us at 877-517-HOST (4678) or filling out the form, and our team will reach out to you soon.
Frequently Asked Questions
What makes Host Merchant Services + Cloud Studio Manager different from other studio software?
Unlike systems that require separate contracts for management and payments, HMS + CSM provides one unified platform for memberships, billing, scheduling, POS, reporting, and payment processing. This reduces costs, eliminates integrations, and streamlines day-to-day operations.
How does interchange-plus pricing save my studio money?
Interchange-plus shows the actual card-network fees plus a transparent, fixed markup. There are no bundled flat rates, hidden surcharges, or unpredictable fees. Many studios see lower effective rates as volume or average ticket size increases.
What funding speed can I expect?
Most merchants qualify for next-day funding when batching before the cutoff. We’ll set automatic batching so you don’t miss it.
What types of payments can the platform accept?
You can accept in-person, online, mobile, invoice, phone, and recurring payments, plus ACH/eCheck for lower-cost bank transfers. Hardware options include handhelds, counters, and mobile readers from brands like Clover®, Vital, and SwipeSimple, along with Tap-to-Pay on iPhone (no additional hardware needed).
Does the platform support my studio type?
Yes — HMS + CSM is built for yoga, Pilates, HIIT/functional fitness, CrossFit affiliates, martial arts, dance, boutique studios, and multi-location gyms. Memberships, billing models, scheduling styles, and reporting tools can be configured to match your exact business workflow.
How does scheduling and membership management work?
You can automate sign-ups, renewals, holds, pro-rates, class packs, and recurring billing while managing classes, appointments, capacity limits, waitlists, and drop-ins. Everything updates in real time across the member portal, front desk, and reporting dashboard.
What tools help reduce no-shows and missed payments?
Automated email/SMS confirmations, reminders, and renewal prompts keep members engaged and payments up to date. Families and multi-member households can be grouped under a single billing profile to simplify tuition and monthly dues.
Is there a member app? What can clients do with it?
Yes. The mobile member portal allows clients to book classes, make payments, manage cards on file, view attendance history, sign waivers, and purchase packages — without requiring front-desk intervention.
How does reporting and reconciliation work?
You get real-time dashboards for revenue, attendance, staff activity, product sales, payout reconciliation, and membership trends. Reports unify both the management platform and payment processor, eliminating manual spreadsheets.
Does the system integrate with QuickBooks or e-commerce platforms?
Yes. HMS + CSM offers:
- QuickBooks® Online, Desktop, and POS sync for invoices, payments, refunds, and ACH/credit-card activity.
- E-commerce support via HMS Pay gateway and WooCommerce plugins.
- Compatibility with Clover, Vital, and SwipeSimple device ecosystems.